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Inventory control made easy		For companies with two or more locations or companies with more than two divisions or cost centers, we have designed a simple solution to ordering, tracking and approving orders.Each 'cost center' is set up with its unique code, and orders placed by that 'cost center' are tracked individually. But as important as cost tracking is, there are properties that our system allows for that make the ordering process easy and useful.
Control of ordering		Whether it's a form or a coffee mug, each item is given a code. Only those items that a particular cost center is permitted to order will appear on the order screen for that cost center. In some instances all offices and divisions may share common items, and items that fall into that category are made available to all.Summary: Items can be made available to a group of offices, a single office, or company wide.
Controlled Items		There are some items that require corporate approval before shipping, and upon ordering by a cost center of a restricted item, the person who controls that item is notified. The user screen shows the item as a controlled item, and appears on the users screen as restricted until such time as it is approved.The 'owner' of the controlled item can edit the number of items ordered, delay the order or delete the request. Once the 'owner' approves or edits the request line item, the user screen shows it as unrestricted (only for that specific order) and it's ready for shipping.Summary: Secure items that can be ordered, but first need approval are controlled by the owner of any particular item who can approve, edit or deny a request.
User screens		Order Status ReportBefore selecting from the list of items the user can view the status of previous orders to their cost center including selections made earlier that day. The screen is color coded to show the status of the items listed. White - All open orders including backorders (backorder numbers are shown) Green - Orders completed shown with ship date. Red - Restricted item waiting for approval. Item selection listThe user is first introduced to all items that are available to that particular cost center. Each cost center can have multiple users. Before selecting an item the user can preview an image of that item. The item selection page allows the user to see the Order Status Report of all current orders.The order screen is controlled to show items that are used by that specific cost center or open to all cost centers. The user is given permission to order a pre-determined number of packs (each pack is made up of a specific number of units) per month.The order screen only allows the user to order up to the remainder of packs allotted per month. Once the user has ordered their monthly allowance, they can no longer order more - but they are shown the owner of that particular item, who they can contact to change their status.The order screen also allows the user to enter a message for each item to the shipping center or the owner of a restricted item.The order screen shows the following information: Item number and description Revision date Restricted or not Number of packs they can order Number of units per pack Image preview Previous orders of the item along with quantity, status and dates shipped. Inventory level Following the ordering of an itemAfter the user selects the number of packs and any message that they might like to add the screen shows the days orders. The user can continue ordering items or return later to complete their order. [See lock down below.]During the course of the day a user can add or remove items from their order. If the user decides to remove an item, the screen refreshes with the current list of items on order today.
System Lock Down		At a pre-determined time the system stops the user from adding or editing orders. They can preview the status of an order. However, only when items are packed and shipped is the current days information updated.The lock down of the system allows our warehouse to update the system and prevent users from deleting orders being shipped. At this time if inventory is being replenished the updated price is entered into the system as well as the inventory levels.
Cost Centers		Cost centers can have multiple users, a predefined user in a cost center will receive an email indicating a shipment has left for their cost center as well as the tracking numbers for that shipment. Each cost center is coded to allow a predefined number of packages per item - per month. Each cost center has its own shipping instructions and can be set up with its own Fed Ex or UPS account numbers individual billing. Individual cost centers can be limited to which items they can order. A separate accounting is kept for each cost center of items ordered and the total dollar amount. An unlimited amount of cost centers (within reason) can be set up.
Owners		Each item has its owner - or controller of that item. If a user uses uses up their monthly allotment, they can contact the owner of that item. Restricted forms must be approved by an owner before the request ships. Owners can be notified when their items are running low. Only an owner can issue a destruct or depletion of that item.
Available to Users		Any item can be listed, even those that are not inventoried. Each item can be made available to a division, group of offices or to everyone. Item expense is based on the actual the total cost of an item. If there is a price change and items are backordered those items shipped following the price change are charged the new price. All items have last print date (when item was placed into inventory) and last revision date. Each item has its own history.